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__________________________________________________________________
Eastern
Kentucky University
Staff
Council
BYLAWS
March
16, 2004
Eastern
Kentucky University
Staff
Council
Bylaws
__________________________________________________________________
ARTICLE
1. TITLE 3
ARTICLE
II. STATEMENT OF PURPOSE 3
ARTICLE
III. MEMBERSHIP and ELIGIBILITY
Section
1. Eligibility 3
Section
2. Representation 3
Section
3. Size 4
Section
4. Removal from Council 4
ARTICLE
IV. ELECTIONS
Section
1. Nominations 4
Section
2. Elections 4
Section
3. Term of Office 5
Section
4. Term Limits 5
Section
5. Vacancies 5
Section
6. Filling Vacancies 5
ARTICLE
V. STAFF COUNCIL OFFICERS
Section
1. Officers 6
Section
2. Duties 6
ARTICLE
VI. STANDING COMMITTEES
Section
1. Elections and Credentials 7
Section
2. Issues and Benefits 7
Section
3. Staff Recognition and Professional Development 7
Section
4. Communications Committee 7
Section
5. Executive Committee 7
ARTICLE
VII. MEETINGS
Section
1. Regular Meetings 8
Section
2. Special Meetings 8
ARTICLE
VIII. PARLIAMENTARY AUTHORITY 8
ARTICLE
IX. AMENDMENT OF BYLAWS 8
ATTACHMENT
A - Membership Representation Table
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EASTERN
KENTUCKY UNIVERSITY
STAFF
COUNCIL
BYLAWS
ARTICLE
I
TITLE
Eastern
Kentucky University Staff Council
ARTICLE
II
STATEMENT
OF PURPOSE
To
foster communication and serve as a communication conduit between staff
and the President, provide recommendations on all matters pertaining to
staff, and promote the welfare of all staff through professional development
and formal recognition while serving the Mission of the University.
ARTICLE
III
MEMBERSHIP
AND ELIGIBILITY
Section
1. Eligibility
Exempt
and non-exempt Employees who are eligible for full benefits as described
in the Staff Handbook, who are not members of the Provost Council, President’s
Cabinet and/or the Administrative Council, and who are not eligible for
election to the Faculty Senate, shall be eligible to serve.
Section
2. Representation
A.
Representation on the Staff Council shall follow most current
version of the Membership Representation Table (MRT). See Attachment A.
•
In developing the MRT, the Staff Council shall consider
the total number of staff within a particular unit and similarities of
purpose served by specific units.
•
The MRT shall be periodically reviewed by the Elections
and Credentials Committee of the Staff Council to ensure accurate and
appropriate representation.
•
Modifications to the MRT shall require a two-thirds
vote of the Council.
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Section
3. Size
•
Staff Council shall consist of 12 elected representatives as outlined
in the current MRT.
B.
Ex-Officio/Non Voting Members
1.
Shall include but not be limited to the Staff Regent.
2.
Additional ex-officio members may be appointed or removed by a two-thirds
vote
of the Staff Council.
Section
4. Removal From Council
Any
council member can be removed from office by two thirds vote of the Staff
Council for
non-performance
of Council duties or failure to support the mission of the Staff Council.
Opportunity
will be given to said council member to explain their actions to Staff
Council prior
to
the vote.
ARTICLE
IV
ELECTIONS
Section
1. Nominations
At
least thirty days prior to the election, candidates shall file with the
Staff Council a nominating petition signed by five qualified electors
of his/her unit as listed by the MRT, along with a signed agreement to
serve if elected.
Signatures
will be verified by the Election Committee of the Staff Council.
Section
2. Elections
•
File by October 1 as described in Article IV, Section 1.
•
Election to be held mid-November of each year.
•
Election will follow guidelines established by the Election Committee.
•
Council members shall commence service on January
1.
•
In case of a tie, the winner shall be determined
through a run-off election within ten days of the regular election.
Section
3. Term of Office
Terms
of office will be for three years with one third of the Council being
elected each year.
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Section 4. Term Limits
•
A Council Member shall not serve more than two (2) consecutive elected
full terms.
•
If a member assumes an unexpired term for less than six months, the member
may be elected for two full consecutive terms.
Section
5. Vacancies
A
vacancy shall exist whenever any of the following events occur:
•
The person ceases to be eligible as defined by Article III, Section 1.
•
The person notifies the Chair of the Staff Council, in writing, that he/she
no longer wishes to continue in such capacity.
•
Council members who transfer to a position outside the area they were
elected from and have served less than ½ their term will forfeit their
position on the Council and the seat will become vacant. If they have
completed over ½ of their term, the Council member will have the option
to retain their seat through the end of that term.
4.
A council seat shall be declared vacant following three un-excused
absences at regular
Staff
Council meetings. Excused absences include: sick leave, annual leave,
and
professional
obligations. Non-attendance at special meetings or absences caused by
a change of the regular meeting date will not count as an absence for
purpose of this section.
Section
6. Filling Vacancies
•
A vacancy may be filled by an eligible candidate within the category of
the last regular
election.
If there is more than one eligible candidate from the last regular election,
a new election will be held for this category only among those candidates
already eligible. The person will serve until the term of said position
expires.
•
If no runner-up is qualified, the position will remain
vacant until the next election.
C.
Representation of the unit whose seat is vacant will be assigned
to another Staff Council Member at the discretion of the Executive Committee.
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ARTICLE
V
STAFF
COUNCIL OFFICERS
Section
1. Officers
•
Officers shall include a Chair, Vice Chair and a
Secretary/Treasurer.
•
Officers will be elected annually from the elected
membership of the Council and shall serve a one year term, or until a
successor is elected and seated. Officers will be elected by process of
nomination, with nominations being received by any member of the Council
including self-nomination, and secret ballot vote by entire Council. The
order of election shall be Chair, Vice Chair and Secretary/ Treasurer.
Officers may serve successive terms.
C.
An election to fill a vacancy for any officer shall be conducted
at the next regular meeting after such vacancy occurs.
Section
2. Duties
Duties
of Chair shall be:
To
preside at all meetings of the Council and serve as the Chair of the Executive
Committee.
To
issue calls for both regular and special meetings.
To
determine the agenda, in consultation with the chairs of the standing
committees, for all meetings of the Council.
To
receive all matters directed to the Council and refer them to the appropriate
committees.
Duties
of Vice Chair shall be:
To
preside at all meetings in the absence of the Chair
To
assume the chair in the event of a vacancy in the office of the Chairperson.
Duties
of Secretary/Treasurer shall be:
To
maintain and safeguard accurate minutes of all Council meetings.
To
distribute minutes to all members prior to the next meeting.
To
preside at Council meetings in the absence of the Chair and Vice Chair.
To
administer the budget of the Council.
To
present a budget report not less than once annually to the Staff Council.
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ARTICLE
VI
STANDING
COMMITTEES/DUTIES
Section
1. Elections and Credentials
The
Elections and Credentials committee is responsible for conducting the
elections of members of the Staff Council, as well as the staff representative
on the Board of Regents. The Elections and Credentials committee shall
conduct an annual review of the Membership Representation Table to insure
that the Staff Council appropriately and equitably represent the University
staff. This committee shall certify the eligibility of candidates for
election to the Staff Council, maintain a council roster and election
records.
Section
2. Issues and Benefits
The
Issues and Benefits Committee shall review general, broad-based issues
and concerns involving personnel policies, procedures and plans and forward
recommendations to the Staff Council. The Chair of the Issues and Benefits
Committee shall serve on the University Health Care and Benefits Committee,
as well as any standing or ad hoc committee on the Staff Handbook
.
Section
3. Staff Recognition and Professional Development
The
Staff Recognition and Professional Development Committee shall work with
Human Resources to identify and recommend to the President appropriate
staff training and professional development opportunities. In addition,
they shall study and make recommendations to enhance employee recognition
concerning appropriate awards and activities to recognize outstanding
staff performance and achievement.
Section
4. Communications Committee
The
Communications Committee shall establish and maintain Web and print materials
to disseminate information on all matters pertaining to the EKU Staff
Council.
They
shall work closely with other standing committees of the Council to insure
timely and accurate communication with the university community.
Section
5. Executive Committee
The
Executive Committee is responsible for the oversight of all standing committees.
They shall facilitate all meetings of the Council, shall appoint ad hoc
committees as needed and shall insure that the appropriate standing committees
address staff concerns. The Executive Committee shall prepare an annual
report to the University community.
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ARTICLE
VII
MEETINGS
Section
1. Regular Meetings
Regular
meetings shall be held a minimum of two times per semester and once during
the summer.
Section
2. Special Meetings
The
Chair, a majority of the Executive Committee, or a majority of the Council,
can call a special meeting with reasonable notification
ARTICLE
VIII
PARLIAMENTARY
AUTHORITY
The
rules contained in the current edition of Robert’s Rules of Order shall
govern the conduct of meetings of the Staff Council unless the Council
shall adopt or suspend rules otherwise.
ARTICLE
IX
AMENDMENT
OF BYLAWS
These
Bylaws may be amended at any regular meeting of the Staff Council by a
two-thirds vote, provided that the amendment has been submitted in writing
at the previous regular meeting.
Adopted
March 16, 2004
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Earlier documents:
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